Bylaws
Article I
Membership
Section 1. Joining the Association: Applications for the membership shall be in such form as shall be prescribed from time to time by the Executive Board.
Section 2. Good Standing: Members shall be considered in Good Standing if their dues
are paid for the then current fiscal year. No person shall be qualified to exercise any right or privilege of membership who is delinquent in membership dues.
Section 3. Renewing Membership: Members can renew their membership in the Association at any point in the fiscal year.
Article II
Dues
Section 1. Membership Dues: The amount of dues for all classes of members shall be
determined by a majority vote of the Executive Board and shall be payable for the first year upon
submitting an application for membership and annually thereafter at such time or times as may be
determined by the Executive Board.
Section 2. Changing of Dues: No amendments to these Bylaws which shall increase or
decrease the amount of dues for members as provided herein shall be made unless such
amendment is ratified at a regular meeting of the Executive Board duly called for the purpose of
making such amendment, by vote of not less than two thirds of a quorum of the Executive Board
officers present.
Article III
The Executive Board
Section 1. Election of Executive Board: Each officer of the Executive Board (except
the Past President and President) as well as the three (3) At-Large representatives shall be elected
at the May meeting by a simple majority vote of the membership eligible to vote who are present
and in good standing. The President-Elect shall move to the office of President and the President
shall move to the office of Past President at the end of each fiscal year.
Section 2. Terms of Office: The Past President, President, President-Elect, Recording
Secretary, Treasurer, and Parliamentarian shall serve a term of one (1) year, from June 1 to May
31. The three (3) At-Large Representative positions are staggered. At least one At-Large
Representative shall be elected each year. They shall serve a term of two (2) years. All
Executive Board positions will be limited to two (2) consecutive terms in the same office.
Section 3. Resignations: Any member of the Executive Board may resign at any time.
Such resignation is to be made in writing and transmitted to the President. A resignation will take
effect from the time of receipt by the Recording Secretary, unless some time be fixed in the
resignation, and then from that time.
Section 4. Voting: Each member of the Executive Board present at any meeting shall be
entitled to one (1) vote and the requisite vote necessary to take any action shall be a majority of
votes cast, unless otherwise specified by the Association’s Constitution or these Bylaws. There
shall be no voting by proxy.
Section 5. Removal from Executive Board: In addition to impeachment procedures as
outlined in the Association’s Constitution, unexcused absence at three regular Executive Board
meetings during the fiscal year shall be cause for dismissal from the Executive Board, provided,
however, that the delinquent Executive Board member be first notified by the President, in
writing, following his/her second successive absence. Any action to remove a member of the
Executive Board whether because of malfeasance or unexcused absences must be preceded by
notice of the proposed action to all members of the General Assembly at least ten (10) days prior
to the scheduled meeting to consider such action. That member shall be notified of the Executive
Board’s or General Assembly’s, as appropriate, decision by certified mail.
Section 6. Vacancies: If the Presidency shall become vacant, the President-Elect shall
become President and shall serve out the remainder of the term of the President whom s/he
replaces, as well as the term for which s/he was elected. In the event of a vacancy in the office of
the President-Elect, or any other Executive Board position, the Nominating Committee shall fill
the position through a special procedure approved by the Executive Board. The officer so
appointed shall serve the unexpired term of office and shall be eligible for election at the end of
that term.
Article IV
At-Large Members of Executive Board
Section 1. Office of At-Large Representatives: Three (3) representatives from the
General Assembly shall serve on the Executive Board. As indicated in the Association’s
Constitution, the representatives will represent the three member campuses. An alternate
representative from each campus will be chosen as well.
Section 2. Nominating At-Large Representatives: The Nominating Committee shall
include in its slate of nominees for the May meeting candidates for At-Large office.
Section 3. Election of At-Large Representatives: The three (3) At-Large members of
the Executive Board shall be elected by the General Assembly at the May meeting by simple
majority vote of the membership eligible to vote who are present and in good standing.
Article V
Meetings/Activities
Section 1. Executive Board Meeting: The Executive Board shall meet at least twelve
(12) times in the fiscal year at such time and place as may be determined by the President. Notice
of meetings of the Executive Board shall be furnished to each member of the Board by the
Corresponding Secretary at least five (5) business days before each meeting.
Section 2. General Assembly: There shall be at least four (4) General Assembly
Business meetings in a fiscal year, at such time and place as may be determined by the Executive
Board. The annual election meeting shall be in the month of May of the current fiscal year.
Notice of the time and place of General Assembly Business meetings will be given by
Corresponding Secretary at least five (5) business days before each meeting.
Section 3. Standing Committees: These shall be at least two (2) meetings of each of
the Association’s Standing Committees in a fiscal year, at such time and place as may be
determined by the Chair of each Standing Committee. Notice of the time and place of meetings
of the Standing Committee will be given to committee members by the Chair of each Standing
Committee at least five (5) business days before each meeting.
Section 4. Ad-Hoc-Committees: The number of meetings of an Ad-Hoc Committee in
a fiscal year shall be determined by the Chair of each Ad-Hoc Committee. Notice of the time and
place of meetings of Ad-Hoc Committees will be given to committee members by the committee
chair at least five (5) business days before each meeting.
Section 5. Activities: Activities open to the entire JHU community will be sponsored by
the Executive Board and standing committees throughout the fiscal year.
Article VI
Finances
Section 1. Appropriations: The Executive Board shall appropriate funds to pay all
necessary expenses of the Association.
Section 2. Signatures: The President, President-Elect and the Treasurer shall be
authorized to sign checks drawn on accounts of the Association. At least two (2) officers must
sign all checks.
Article VII
Bylaws Amendments
Section 1. Methods: A proposed amendment to the Bylaws may be submitted in writing
to the Executive Board by any member in good standing of the Association. One of the methods
named in the following sections of this article shall be used to change the Bylaws of the
Association. The method to be used in each situation shall be determined by a majority vote of
the Executive Board.
Section 2. (a) The Bylaws may be amended by a mail ballot of voting members.
Section 2. (b) Such mail ballots shall be circulated for return within thirty (30) days
following distribution, and shall specify the effective date of change, if approved.
Section 2. (c) An amendment to the Bylaws may be adopted by the affirmative vote of
two-thirds (2/3) majority of mail ballots cast.
Section 3. (a) The Bylaws may be amended by two-thirds (2/3) vote of the voting
members present at a General Assembly meeting provided such proposed amendment is
circulated in writing at least fifteen (15) business days prior to such meeting of the members.
Section 3. (b) Unless otherwise specified, all such amendments shall become effective
on the date of the vote.
Section 4. (a) The Bylaws may be amended by two-thirds (2/3) vote of the officers
present at a meeting of the Executive Board, provided such proposed amendment is circulated in
writing at least fifteen (15) business days prior to such meeting of the Board.
Section 4. (b) Unless otherwise specified all such amendments shall become effective on
the date of the vote.
Article VIII
Terms Used
Section 1. Malfeasance: As used in Article IX, Section one (1) of the Association’s
Constitution and Article III, Section five (5) of these Bylaws, malfeasance shall mean: wrongdoing
or misconduct or behaviors that violate trust.
Section 2. Ad-Hoc: As used in Article VIII, Section two (2) of the Association’ Constitution and Article V, Section four (4) of these Bylaws, Ad-Hoc shall mean: for this specific purpose.